The problem a DMS solves
Without one, a distributor's day runs on paper order books, phone calls and spreadsheets. Orders reach the office late, stock is checked by hand, managers cannot see where the team is, and owners only see sales after the fact.
What a DMS should include
- Field sales app. Planned sales routes, shop check-ins, order taking with promotions applied automatically, and payment collection.
- Manager app. A live view of the team, attendance and visits, and approvals for orders that need them.
- Web dashboard. Sales, stock, accounts and reports for the office and management.
- Validation on every order. Each order is checked against available stock and the retailer's credit limit before it is accepted.
- Approval rules. Orders can require approval based on amount or area, so managers only see what needs them.
- Reporting. Daily, route and product reports so the business is visible the same day, not at month end.
What we built
Kryyvo DMS uses Laravel and PostgreSQL behind three surfaces: a Flutter field sales app for routes, check-ins, orders with automatic promotions, and payments; a manager app for the live team map and approvals; and a web dashboard for sales, stock, accounts and 50+ operational reports. Every order is validated in the database against stock and the retailer's credit limit. See the Kryyvo DMS case study and the product walkthrough on the home page.
FAQ
Is a DMS the same as an ERP?
No. An ERP covers the whole company (finance, purchasing, HR and more). A DMS focuses on the distribution operation: field sales, orders, stock movement to retailers and the reports around them. The two often work side by side.
Does a DMS need to work offline?
Field staff often work in areas with weak signal, so the field app should handle poor connectivity gracefully and sync when it can.
Can a DMS be shaped to how my business works?
Yes. Routes, promotions, approval rules and reports differ between distributors, so a good DMS is configured around your network rather than forcing a fixed process.